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Administrative Assistant (Per Diem) - Corporate Care - New Brunswick / Somerset

Job Number: REQ41113-POS73525
Category: Clerical / Administrative Support
Location:
Somerset, NJ

RWJBarnabas Health is the most comprehensive health care delivery system in New Jersey, with a service area covering five million people. The system includes eleven acute care hospitals - Clara Maass Medical Center in Belleville, Community Medical Center in Toms River, Jersey City Medical Center in Jersey City, Monmouth Medical Center in Long Branch, Monmouth Medical Center Southern Campus in Lakewood, Newark Beth Israel Medical Center in Newark, RWJUH- New Brunswick, RWJUH- Somerset in Somerville, RWJUH- Hamilton, RWJUH- Rahway and Saint Barnabas Medical Center in Livingston; three acute care children's hospitals and a leading pediatric rehabilitation hospital (Children's Specialized Hospital), a freestanding 100-bed behavioral health center, trauma centers, a satellite emergency department, ambulatory care centers, geriatric centers, the state's largest behavioral health network, comprehensive home care and hospice programs, fitness and wellness centers, retail pharmacy services, a medical group, multi-site imaging centers and an accountable care organization.

Barnabas Health Medical Group is a multispecialty group practice comprised of highly trained and experienced world class primary and specialty care physicians. Barnabas Health Medical Group physicians provide compassionate and innovative cutting-edge care for people at every stage of life at easily accessible facilities conveniently located throughout New Jersey. Backed by the vast continuum of resources of RWJBarnabas Health, the largest not-for-profit integrated health care delivery system in New Jersey and one of the largest in the nation, our dedicated physicians and expertly trained supporting staff continuously strive for clinical excellence.

Job Summary:

Under the direction of the management team for RWJBH Corporate Care/Employee Health Services, the Corporate Care Administrative Assistant is responsible for providing clerical support to the Regional Operations Managers, Corporate Care.

Essential Functions:

  • Manage clinic staffing and staff schedules -Ensures the schedule for the next business day is printed and all charts are pulled to include encounter form from Agility for each chart.
  • Reviews reconciliation report from Agility on a daily basis and make corrections as needed.
  • Maintain provider schedules in Agility; Logs all clients in when they present to the lobby.
  • Orders all supplies for the department
  • Answers phones in a timely manner and ensures all caller questions are resolved.
  • Acts as the liaison between CC and the HR department regarding new hires and transfers.
  • Files and maintains filing of all charts in the department.
  • Reviews ED report daily to identify work related injuries and make contact for follow up appointment with CC.
  • Ensures all protocols are entered into Agility accurately.
  • Provides assistance to the Operations Managers to organize meetings and provide clerical assistance as needed.
  • Scans all documentation from charts into Agility
  • Responsible to cover Comp Specialist in their absence
  • Process all payments received at the time of service per policy -Performs other duties as assigned.

Job Requirements:

  • High school diploma required; associate's degree or higher in business, science or other related discipline.
  • Possesses outstanding interpersonal skills, including excellent written and verbal skills.
  • Demonstrates ability to use persuasive communication, leadership, and relationship-building.
  • Demonstrates good organizational skills in the preparation of daily work schedules and the assignment of duties and responsibilities.
  • Ability to effectively work with and through physicians, subordinates, customers, and other personnel in a cooperative, collaborative manner in order to improve provider and/or client satisfaction.
  • Ability to efficiently and effectively manage multiple tasks.
  • Ability to work in a fast paced, client service oriented environment.
  • Demonstrates ability to promote quality improvement through development and maintenance of standards.
  • Ability to maintain professional conduct in all work-related and/or emergent situations.

We offer a great work environment, competitive rates and excellent benefits, including:

  • Medical/Dental/Vision plans
  • 401 (k)
  • PTO
  • Short & Long Term Disability
  • Basic Life & Accidental Death Insurance
  • Tuition Reimbursement
  • Health Care/Dependent Care Flexible Spending Accounts

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer

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