Director of Distribution - Full-time, Day

Job Summary:

The Site Supply Chain Director (SSCD) is responsible for all supply chain operations within their assigned affiliate / affiliates. An affiliate could be one or more affiliated locations. The SSCD operationalize all contracts and initiatives that pertain to their assigned affiliate.

The SSCD coordinates all activities needed to ensure the right products, equipment, and services are available for our customers at the right time and for the right price. To this end, it is not in their scope of practice to decide on the clinical efficacy of any product, equipment, or service nor should they provide education on their use.

The SSCD is the facilitator between affiliates. This requires interaction with Finance, Purchasing, AP, Contracting and other levels of the organization to identify and resolve concerns timely and escalate if needed.

SSCDs ensure that all supply chain processes align with the RWJBH goals and objectives.

The SSCD leads a team of supply chain specialists from assistant directors, managers, supervisors, coordinators, technicians, and attendants. They are charged with identifying and providing all staff training to ensure the success of each employee. SSCDs always hold the responsibility for the management and supervision of their staff. This includes fostering a healthy nurturing environment by which the staff can flourish.

SSCDs are expected to be in their assigned affiliate no later than 8am unless prior arrangements have been made with the corporate supply chain team. Attire should be business casual. All SSCDs with a company issued phone are expected to respond to company related urgent or emergent concerns after hours.

Job Duties:

• Track the status of contracts, once executed coordinate operationalizing the agreement
• Assist end users with entering PeopleSoft (PS) requisitions processed timely. This does not mean keying requisitions, it means offering support to end users
• Assist end users with obtaining quotes
• Ability to problem solve and offer solutions to concerns
• Manage product challenges, communicate with suppliers, and identify clinically appropriate substitutions with the guidance of the market clinical resource director (MCRD) or regional clinical resource director.
• Collaborate with the MCRD to ensure all equipment and supplies are clinically acceptable for use in the assigned affiliate
• Coordinate bulk purchases
• Identify and assist with supply needs for construction and renovation projects when needed
• Ensure receiving functions are completed timely including transactions in Peoplesoft
• Ensure department ordering practices limit the need for STAT (overnight or second day) Peoplesoft requisitions by offering guidance on sound inventory management practices
• Manage the sourcing, delivery, stocking, replenishment, and rotation of all supplies in those areas of the facility where supply chain has the sole responsibility of inventory management
• Maintain a log of monthly audits of all storerooms to ensure products are not expired, stored in corrugated boxes, maintained 18 gap from the ceiling, not stored on the floor and storage containers are dust and dirt free.
• Identify savings opportunities and collaborate with the MCRD for approval and execution
• Attend monthly value analysis team meetings. Prepare to facilitate meetings as needed
• Meet the established monthly Key Performance Indicators (KPI s). Create an action plan to resolve any indicator that falls below the established target. Monitor the action plan and provide monthly updates to the corporate supply chain team.
• Identify and provide education where needed with the assistance of the corporate supply chain educator
• Coordinate and reconcile annual inventory counts
• Ensure that consigned inventory is documented and maintained per policy with monthly counts and reconciliation in collaboration with the vendor representative
• Ensure all supply chain facility operations policy and procedures are reviewed annually and always adhered to
• Conduct documented daily staff safety huddles, weekly team meetings and more frequent gatherings as needed
• Attend mandatory SSCD meetings
• Identify areas of improvement. With leadership assistance, create a plan of execution.
• Establish a monthly cadence of meetings with key stakeholders to include the finance officer, nursing, and OR to name a few. Keep these key stakeholders informed of any supply chain pertinent challenges.
• Provide prompt responses to emails and calls.
• All other duties as assigned

Job Qualifications:

• Bachelor s degree in Business Management, Healthcare Administration, Finance, or similar is strongly preferred
• Minimum of 3 years hospital management experience required

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.