Location:
Barnabas Health Medical Group,
Toms River, Toms River, NJ 08755
JOB SUMMARY
Assist the Director and SVP in planning, organizing and coordinating functions related to the operations of all thirteen Employee Health and Wellness locations. Manages scheduling for all clinic providers and staff to include Certified Medical Assistants, Licensed Practical Nurses, Registered Nurses, Nurse Practitioners, and Physicians across all of the Corporate Care Employee Health locations. Oversee, Guide, Train Special Projects team in regard to reserving the Agility schedule, updating external client process, creating fillable forms, Training Videos, Merging Duplicate charts, managing and documenting RTW requests, Productivity Check in/out reports, RTW reports, Documenting and notifying Positive employees.
Job Duties/Responsibilities
- Prepares, analyzes, and produces required reports for the Director and SVP
- Maintain an updated client, customer, contractor, and supplier management system
- Monitors Payroll E-Time and OT timesheet submissions, sending the information to the appropriate Manager for final approval and submitting to payroll to meet required deadlines
- Assists coordinates pre-employment physicals with HR teams for remote hires through Agility scheduling portal and manages the employee health mailbox
- Maintains and updates required HR and Corporate Care shared databases
- Serves as primary point person to coordinate Agility System Training for HR Service Center staff
- Collaborates with the Director on identifying ways to improve customer experiences
- Assist with ordering supplies and maintaining inventory level for all locations
- Train new employees as necessary and ensures policies and procedures are followed
- Assists the managers with coordinating and scheduling regulatory clinics i.e.
- Influenza, fit testing, TB clinics for the entire healthcare system
- Submits Department of Transportation renewals in the National Registry
- Make important policy, planning, and strategy decisions
- Organize and assist HR with facilitating post-offer physicals with external services
- Provides support to the Operations Team with recruitment when necessary,
- Help promote a company culture that encourages top performance and high morale
- Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulatory agencies
- Build alliances and partnerships with other organizations
- Identify and address problems and opportunities for the company
Performs all other duties as assigned
