Job Title: Office Assistant
Location: LSC-Montrose
Department Name: Home Infusion
Req #: 0000242583
Status: Hourly
Shift: Day
Pay Range: $17.93 - $25.32 per hour
Pay Transparency:
The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.
The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.
Job Overview:
The Office Assistant will support the Vice President of the department as needed. The office assistant supports functions to clinical staff, reimbursement staff, and leadership as needed.
Qualifications:
Required:
- HS diploma or GED equivalent
- Successful completion of all orientation programs.
- Working knowledge of Word & Excel.
Scheduling Requirements:
- Full-Time, Salaried position– 37.5 hours a week
- On-site in South Plainfield
Essential Functions:
- Must be customer service oriented.
- Scans and assigns paperwork including labs as results/paperwork comes in.
- Answers phone and directs calls to appropriate personnel.
- Arrives to work on time.
- Assists Vice President and other management when needed.
- Assures postage meter is loaded and programmed with appropriate postage.
- Checks in daily with ISP answering service with on-call staffing information.
- Files all patient documentation in appropriate charts.
- Mails out orders/plans of treatment/assorted paperwork as needed to be signed by patients or physicians.
- Handles all request from outside for chart copies, following HIPAA guidelines, collects payment.
- Operates and maintains office equipment.
- Order all appropriate supplies for office equipment.
- Perform expediting, problem solving and service support to patients and professional staff.
- Properly codes all Accounts Payable invoices, submits to AP.
- Processes all check requests.
- Receive and review daily assignments, organize daily work pattern to include routine and non-routine duties.
- Prioritize work, provide prompt and efficient service.
- Scans in delivery ticket and signed physician orders into CPR pharmacy software.
- Sorts the mail and distributes it accordingly.
- Understands and adheres to the company policy and requirements.
- Understands and participates on different committees or plans.
- Willing to be cross trained to work or assist in other areas.
- Helps co-workers when appropriate.
- Willingness and flexible to work alternating work schedules on short notice.
- Will support management and do what is asked.
- Provides a compassionate and supportive environment with prompt and consistent service.
- Adheres to patient rights: provides for the confidential treatment of all communications and records.
- Demonstrates professionalism with families, visitors, physicians, co-workers and supervisors.
- Supports teamwork by cooperative problem solving through participation in meetings, projects, etc.
- Utilizes principles of continuous quality improvement in all work situations to assess, measure and improve organizational and department functions.
- Organizes work sets priorities with a minimum of supervision and seeks guidance as appropriate.
- Makes decisions that are timely and consistent with department, objectives, policies and procedures.
- Participates in ongoing education as required.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.
- Paid Time Off (PTO)
- Medical and Prescription Drug Insurance
- Dental and Vision Insurance
- Retirement Plans
- Short & Long Term Disability
- Life & Accidental Death Insurance
- Tuition Reimbursement
- Health Care/Dependent Care Flexible Spending Accounts
- Wellness Programs
- Voluntary Benefits (e.g., Pet Insurance)
- Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
