Administrative Assistant

Job Title: Administrative Assistant

Location: Cooperman Barnabas Medical Ctr

Department Name: Medical Staff

Req #: 0000250131

Status: Hourly

Shift: Day

Pay Range: $20.00 - $26.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Administrative Assistant provides administrative support to the Medical Staff Office. Completes assigned tasks with minimum supervision while maintaining a high degree of confidentiality. The Administrative Assistant also serves as the department receptionist.

Qualifications:

Required:

• Associates Degree in the medical or business field required
• Minimum of five (5) years of hospital-related experience required

Licenses and Certifications Required:

• Certification for Medical Staff Services Professionals (MSSPs) through the National Association Medical Staff Services (NAMSS) required within one (1) year from date of hire

Essential Job Functions:

• Phone Answering -
  • Answers phones professionally in a timely manner
  • Acts on and directs calls appropriately
  • Provides timely information to physician staff, internal and external customers
• Application Requests -
  • In conjunction with Centralized Credentialing System provide assistance with Medical Staff application requests
  • Follow up as needed for outstanding expirables such as licensure, malpractice, life support and any and all documentation related to credentialing process, i.e. appointment and reappointment processes 
  • Responsible for yearly mandatory vaccine documentation, distribution and follow up yearly Medical Staff dues
• Physician Activity Reports -
  • Responsible for providing on time and accurate physician activity report
• Physician Orientation Program -
  • Responsible for activities related to Physician Orientation Program
• Office Supplies -
  • Orders office supplies and maintains adequate amount in keeping with department needs

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer