Administrative Assistant, Lab

Job Title: Administrative Assistant

Location: SBC Corporation

Department Name: Lab RWJBH

Req #: 0000249634

Status: Hourly

Shift: Day

Pay Range: $20.87 - $25.04 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Supports the SVP of Laboratory services, the AVP of Laboratory Quality and the AVP of Laboratory Data Analytics. Assist the service line in scheduling meetings, preparing presentations, typing documents, taking meeting minutes and other administrative tasks as deemed necessary. May offer remote support to the laboratory sites when necessary.

Qualifications:

Required:

• High School diploma or equivalent
• Good communication skills (verbal and written)
• Computer proficient (word, excel and PowerPoint)
• Able to prioritize and perform multiple tasks in a fast-paced environment
• Proficient in the use of Word, Excel and PowerPoint

Preferred:

• Secretarial school graduate preferred

Scheduling Requirements:

• Shift- 8:00am-4:00pm
• Monday-Friday
• Full Time-Day

Essential Functions:

• Provide administrative support for the laboratory service line
• Answers routine phone calls and directs questions appropriately
• Arranges appointments for committees and meetings both internal and external to the organization
• Takes minutes of meetings for laboratory system committees
• Assist SVP and AVPs with powerpoint presentations
• Proficient in the use of excel and word
• Enters purchase requisitions in the system when required
• Performs payroll
• Assists in ensuring service line compliance with mandatory training/education and regulatory compliance

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. 

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.