Secretary Department, Emergency Department

Job Title: Secretary Department

Location: WILLIAMSON STREET

Department Name: Emergency Department

Req #: 0000249732

Status: Hourly

Shift: Day

Pay Range: $17.80 - $21.80 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Department Secretary in the Emergency Department provides administrative and clerical support to ensure the efficient operation of the department. Responsibilities include managing patient records, answering phones, coordinating communication between staff and departments, scheduling meetings, and maintaining confidential documentation. The role serves as a key point of contact, supporting clinical staff and helping facilitate seamless patient care and departmental workflows.

Qualifications:

Required:

• High School graduate of equivalent required
• Excellent communication and computer skills

Preferred:

• Some college
• Medical Terminology

Scheduling Requirements:

• Shift- Day
• Monday -Friday with every other weekend and holiday
• Full Time

Essential Functions:

• Manage calendars, schedule appointments, and coordinate meetings for the Nursing Directors. Take meeting minutes and track action items
• Act as the central point of contact for the administrative office. Screen and prioritize phone calls, and relay important messages to the appropriate care or administrative teams
• Update and maintain personnel files, and confidential patient data. Ensure compliance with regulatory and hospital standards, including reporting to the Nursing Office (DOH requirement), and posting in the ED Waiting Room (DOH requirement), the of staffing and patient levels
• Oversee departmental inventory, order office supplies and medical materials, and process vendor invoices or payment assists with ordering supplies for the department
• Assists with the accurate completion of employee payroll
• Assists with training new Emergency Department Unit Secretaries and assist with the oversight of the Unit Secretary schedules

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. 

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.