Secretary

Job Title: Secretary

Location: Clara Maass Medical Center

Department Name: Psychiatry

Req #: 48686

Status: Hourly

Shift: Day

Pay Range: $20.81 - $20.81 per hour

Job Overview:

Performs and provides personal secretarial and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings and maintaining files for Behavioral Health. Preparing documents for court and making sure they are signed on time by the appropriate Judge on call. Responsible for Court Log being updated.

Qualifications:

Required:

• High school diploma  

Preferred:

• Typing 40 WPM
• Strong organizational and interpersonal skills

Scheduling Requirements:

• Day shift, 7:00am-3:00pm
• Weekend/holiday availability is required
• Per Diem

Essential Functions:

• Answers telephone calls in a polite and professional manner. Messages from voice mail or telephone given to appropriate staff timely.
• Assist with Staffing Coordination
• Coordinate any referrals as directed
• Initiate and follow up on referrals to LTC facilities as ordered.
• Coordinate the TCO and Court Log. Liaison to Passaic County Court. Ensure that commitment papers are completed properly and sent for judicial review in a timely manner.
• Coordinates unit, patient and physician needs
• Copy medical record for transfers to appropriate level of care
• Demonstrates a cooperative attitude with co-workers. Communicates with co-workers in a professional and respectful manner.
• Ensures that the unit has the appropriate supplies for patient care
• Provide typing for department as needed and directed by the Nurse Manager of Behavioral Health
• USTF Knowledge and Entry.
• Maintains charts as necessary- including breaking down charts after discharge and ensuring the charts get to medical records on time.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer