Practice Assistant, Cancer Center

Job Title: Practice Assistant

Location: Cooperman Barnabas Medical Ctr

Department Name: Cancer Center

Req #: 0000252237

Status: Hourly

Shift: Day

Pay Range: $21.00 - $25.50 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Under the direction of the Assistant Director of Administrative Services, performs all patient related clerical duties necessary to assist the health care team to provide patient care. Acts as a liaison between patients and clinical team. This includes but is not limited to maintaining physician schedule, typing, scanning, telephone triage, and other clerical functions relating to patient care. Ability to cross cover Telephone assistant, pre-auth, billing clerk, and check out

Qualifications:

Required:

• High School Graduate
• Proficiency with Microsoft office (Office, Excel, Power Point, & Word)
• Successful completion of all Orientation and Training Programs

Preferred:

• College Degree preferred
• Scheduling experience
• Healthcare experience
• Mosaiq experience

Scheduling Requirements:

• Shift- 9:00am- 5:00pm
• Monday- Friday
• Full Time

Essential Functions:

• Completes paperwork that needs to be sent out overnight letter and maintains a log including a confirmation receipt
• Covers other PAs as needed meeting the expectations and guidelines for the QCL/ phone/white sheet/ scheduling
• Daily review/reconcile/file of all white sheets for primary physician practice
• Call no shows, cancels etc to reschedule
• Gathers all important medical information for new consultations (Includes: pathology & radiology reports, lab results and referring MD notes)
• Maintains physician schedule: Ensures all patients are scheduled as per physician s template
• Schedules patient visits when necessary
• Reschedule appts as needed
• Obtain/fax/mail patients medical reports as requested
• Obtain proper release form from patient prior to releasing confidential information
• Provides cross-cover coverage for check-out; efficiently, timely, and completely
• Puts the phones on service at 5pm each evening reinforcing the MD on call to the service when there is a change
• Responds/forwards stat studies to the appropriate staff member, includes all medical and appt information needed to allow efficient scheduling of the study
• Return all calls by the end of each
• Rounds with Clinical staff on a daily in order to pre-plan and prepare for next day practice
• Scans all incoming documents into the Electronic Medical Record,
• Schedule Radiology Studies appropriately
• Answer patients concern, manages Rx, fax, appt and, when indicated pre-certification
• Input appointment into computer accurately sharing the information with the patient in a timely manner
• Serves as a liaison between patient, family, and medical health care team
• Responsibilities include facilitating problem solving for patients, clinical staff, and administrative staff
• Takes the phones off service by 9am sharp each morning directing the messages to the appropriate staff member

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. 

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.