Secretary, Pastoral Care

Job Title: Secretary

Location: Main Hospital — New Brunswick

Department Name: Pastoral Care

Req #: 0000253416

Status: Hourly

Shift: Day

Pay Range: $23.68 — $28.42 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Setting the Stage
At RWJBarnabas Health, we believe healing extends beyond physical care. Our Spiritual Care Department provides compassionate support to patients, families, caregivers, and staff during life's most meaningful moments. We are seeking a compassionate, organized, and service-oriented Secretary to provide administrative and operational support that helps our team deliver exceptional spiritual care services.
In this role, you'll serve as the administrative hub of the department, supporting patient care coordination, Clinical Pastoral Education (CPE) programs, chaplain services, and day-to-day departmental operations. If you're someone who enjoys helping others, thrives in a fast-paced environment, and takes pride in keeping people and processes organized, we'd love to hear from you.
 

A Typical Day
As the Secretary, you'll provide comprehensive administrative support while helping ensure patients, families, staff, and community members receive timely and compassionate spiritual care services. Your responsibilities may include:

• Serving as the primary point of contact for patients, families, hospital staff, chaplains, students, and community clergy.
• Receiving, triaging, and coordinating spiritual care referrals while maintaining accurate documentation and timely follow-up.
• Supporting the Clinical Pastoral Education (CPE) program by coordinating student applications, onboarding, enrollment records, evaluations, educational materials, and accreditation documentation.
• Managing departmental calendars, meetings, educational events, conference rooms, and chaplain schedules, including on-call coverage.
• Preparing reports, presentations, correspondence, meeting agendas, and maintaining confidential departmental records.
• Assisting with departmental projects, quality improvement initiatives, and reporting requirements.
• Ordering office and educational supplies while ensuring workspaces remain organized and welcoming.
• Serving as a liaison between the Spiritual Care Department, hospital departments, community organizations, and faith communities.
• Delivering exceptional customer service while maintaining professionalism, discretion, and confidentiality in every interaction.

This Role Might Be For You If...

• You enjoy supporting others and making a meaningful impact behind the scenes.
• You excel at organization, scheduling, and managing multiple priorities.
• You communicate with empathy, professionalism, and compassion.
• You are comfortable working with diverse populations, including patients, families, healthcare professionals, volunteers, and community partners.
• You enjoy coordinating educational programs, meetings, and special events.
• You take pride in creating an organized, welcoming environment that supports outstanding patient care.
• You thrive both independently and as part of a collaborative interdisciplinary team.

To Be Considered
Qualified candidates will possess:

• Associate's degree required; Bachelor's degree preferred.
• Minimum of three (3) years of administrative support experience, preferably in healthcare, education, ministry, or human services.
• Strong organizational, scheduling, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, Outlook, scheduling software, and Electronic Medical Record (EMR) systems.
• Ability to maintain confidential information in accordance with HIPAA and organizational policies.
• Demonstrated ability to work independently while collaborating effectively within an interdisciplinary healthcare environment.
• Strong customer service skills, attention to detail, and a commitment to professionalism.

Why RWJBarnabas Health
At RWJBarnabas Health, every role contributes to our mission of providing compassionate, patient-centered care. As Secretary, you'll play an essential role in supporting chaplains, educational programs, and departmental operations while helping ensure patients and families receive the emotional and spiritual support they need when it matters most.