Administrative Assistant

Job Title: Administrative Assistant

Location: Physician Enterprise Group

Department Name: Heart & Vascular Inst of CJ

Req #: 0000246962

Status: Hourly

Shift: Day

Pay Range: $21.69 - $30.64 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Administrative Assistant will provide administrative assistance / secretarial support to the department. Oversees the reception desk.

Qualifications:

Required:

• High School Diploma
• Minimum of two years prior experience operating in an administrative support capacity
• Working knowledge of Microsoft Office/Outlook and other comparable programs required with expertise in Excel and typing/word processing skills at a minimum of 50 words per minute
• Some travel

Preferred:

• College Degree

Scheduling Requirements:

• Day shift, hours may vary within business hours
• Monday through Friday availability
• Part-Time, 15 hours per week

Essential Functions:

• Attend meetings as required; prepares agendas, meeting notices, minutes distributions, etc. as necessary. Will use technology to arrange and operate virtual meetings using GoToMeeting and Webex.
• Maintains a filing system and follow-up mechanism that provides for effective department operation through expeditious retrieval of information, continuous information flow, response and action in a timely manner.
• Manages calendars including coordination of arrangements for internal and external meetings. Assures that necessary information and arrangements are available in advance of the scheduled event.
• Opens incoming mail, screens for priority items and facilitates timely referral of issues to appropriate parties as instructed.
• Operates the computer and utilizes word processing skills to prepare correspondence, memorandums, reports and presentations in a timely and accurate manner.
• Participates in overall telephone and secretarial coverage on behalf of the department in a professional and courteous manner. Maintains complete and accurate telephone/visitor messages for department personnel, assuring timely and accurate routing of messages.
• Provides administrative assistance in a responsible, tactful and confidential manner.
• Provides routine maintenance of general office equipment and facilitates repair calls as necessary.
• Serves as Administrative Assistant to multiple executive leaders within the Medical Group, namely VP of Operations, Directors and Regional Practice Managers of the Central Region in their daily operations.
• Able to work with minimal supervision and can function independently.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer