Executive Assistant Senior

Job Title: Executive Assistant Senior

Location: Monmouth Medical Center

Department Name: Quality Resource Services

Req #: 0000258189

Status: Salaried

Shift: Day

Pay Range: $50,000.00 - $70,000.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Executive Assistant Senior assists senior management in Quality Resource Services by efficiently managing the office of the senior manager(s) to whom they are assigned.

Performs all executive assistant office functions; answers phones quickly, taking accurate messages, authors correspondence, keeps calendars, maintains files, makes travel arrangements, completes necessary MMC forms, sets up own office system, prepares documents for high-level meetings, and takes minutes as required.

Qualifications:

Required:

• HS Diploma
• Proficiency in Microsoft Office
• Competence in calendar management, travel arrangements, and administrative support systems

Preferred:

• Five years executive administrative support within Senior Vice President level office or above
• Previous hospital experience is strongly preferred
• Business school

Essential Functions:

• Ability to cover additional Administrator s offices in the absence of support personnel
• Ability to handle multiple priorities at one time and work well under pressure
• Ability to meet tight deadlines and focus on outcomes to achieve positive work flow
• Ability to prioritize work independently with minimum supervision
• Ability to problem solve and follow-through issues to completion
• Ability to take on additional jobs, responsible to meet deadlines as assigned by Coordinator of Executive Staff
• Adheres to department goals which are in keeping with the hospital vision and goals,
• Assists department members whenever necessary to assure that deadlines are met
• Is responsible for Time and Attendance for direct reports to Vice Presidents
• Creates schedules, edits punches for PTO
• Participates in team-oriented process within the department and assists other support personnel whenever needed

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.  These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer