Administrative Assistant, Heart & Vascular Service Line

Job Title: Administrative Assistant

Location: Cooperman Barnabas Medical Ctr

Department Name: Heart & Vascular Service Line

Req #: 0000259959

Status: Hourly

Shift: Day

Pay Range: $20.00 - $26.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Administrative Assistant reports to the manager and provides essential support to the Cardiothoracic Surgery department. It involves managing administrative tasks, patient scheduling, facilitating patient interactions and ensuring compliance with existing regulatory and hospital policies and procedures. Will have strong organizational skill sets, excellent communication abilities and a commitment to patient-centered care.

As Administrative Assistant, a typical day might include the following:

• Welcoming patients, families, visitors, and physicians while providing exceptional customer service
• Demonstrating the ability to verify patient’s insurance benefits, obtaining insurance referrals and pre authorizations have been obtained
• Supporting the satellite Lung Transplant and Advanced Heart Failure clinics for scheduling and diagnostics testing as needed
• Scheduling appointments for patient consultations, procedures and visits with medical personnel and reminding upcoming appointments
• Preparing, organizing, and maintaining reports and unit documentation
• Collaborating with physicians, nurses, and the interdisciplinary healthcare team to promote efficient workflows and positive patient experiences
• Maintaining clerical operations within all modalities of the department
• Supporting the daily operations of the department by maintaining supplies and ensuring an organized work environment

This role might be for you if:

• You enjoy working in a fast-paced healthcare environment where no two days are the same
• You thrive on staying organized and balancing multiple priorities.
• You communicate clearly and professionally with patients, families, physicians, and colleagues
• You take pride in providing outstanding customer service and compassionate support
• You are comfortable using computers and learning electronic health record systems.
• You enjoy being part of a collaborative team dedicated to delivering exceptional patient care
• You're seeking a healthcare career where your organizational skills directly support clinical excellence

To be considered for this position, candidates must have an Associate degree, preferably with Bachelor’s degree. Strong communication, organizational, multitasking, and computer skills are essential, as is the ability to work effectively in a collaborative healthcare environment. With minimum of one (1) year experience in a medical office or hospital setting.  Knowledgeable with Microsoft Office and proficient computer skills. Familiarity with office equipment such as copiers and fax machines. Must demonstrate willingness to learn. This is Monday-Friday from 9:00am-5:00pm.