Office Manager

Job Title: Office Manager

Location: Mountainside (MTN)

Department Name: SPF - School Based Therapies

Req #: 0000262135

Status: Salaried

Shift: Day

Pay Range: $55,700.00 - $69,700.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Great operations create the foundation for great care. As an Office Manager supporting the School Based Therapies department, you'll keep the day-to-day administrative functions organized, accurate, and aligned with department goals. You'll work closely with staff, internal departments, school districts, and private schools to coordinate resources, manage data, support financial reporting, and keep important administrative processes moving. If you're highly organized, detail-oriented, and enjoy building relationships while keeping complex information and processes on track, this role offers an opportunity to make a meaningful impact behind the scenes.

As an Office Manager, a typical day might include the following:

• Manage, inventory, and order department resources, including Supply Chain, PCard, daily mail, and office supplies.
• Create and manage revenue and expense reports and assist with additional financial reporting in partnership with department leadership and the CSH Finance team.
• Manage and communicate volume and productivity reports with School Services leadership and CSH Finance.
• Maintain department office space in accordance with CSH and Joint Commission requirements, including work orders, ServiceNow requests, office technology, inventory, and supplies.
• Coordinate staff credentialing and respond to district and CSH Human Resources requests related to credentials, school certificates, licenses, and renewals.
• Assist new staff and hiring managers with onboarding activities, including initial IT setup, email, drives, laptops, and other resources.
• Coordinate and manage required school agreements and related documentation, including contracts and certificates of insurance.
• Coordinate and communicate NJDOE-approved clinic and agency requirements, including staff updates and related correspondence.
• Manage the student referral tracking mailbox, spreadsheets, and associated timelines.
• Maintain department records in accordance with organizational policies.
• Coordinate staff and senior leadership meetings and manage the department calendar, including agendas, meeting materials, attendance, and minutes.
• Work closely with staff, internal departments, school districts, and private school partners to support department operations and customer service needs.
• Review and cross-check data for accuracy, identify errors or inconsistencies, and recommend opportunities to improve data management and efficiency.
• Learn and effectively use RWJBH and CSH software systems, including Supply Chain, Strata, Payroll, eTherapyDocs, and other department systems.
• Perform other duties as assigned or directed by management.

This role might be for you if:

• You enjoy being the person who keeps an office and its many moving pieces organized and running smoothly.
• You have strong people skills and genuinely enjoy providing excellent customer service to staff, colleagues, and external partners.
• You're highly detail-oriented and comfortable working with large amounts of data and information.
• You have strong Excel and data management skills and can create, organize, and maintain detailed spreadsheets.
• You naturally look for errors, inconsistencies, and opportunities to make processes more efficient.
• You're comfortable learning new technology and can quickly adapt to different software systems and applications.
• You communicate clearly, professionally, and tactfully with people at all levels of an organization.
• You're able to work independently, manage competing priorities, and take initiative without needing constant direction.
• You enjoy collaborating with internal teams as well as representatives from school districts and private schools.
• Schedule: Day shift, Monday through Friday 8:00am-4:30pm, Full-Time 40 hours per week

To be considered for this role, you must have a High School Diploma or Equivalent and at least 3 years of relevant administrative experience. A bachelor’s degree is preferred. Candidates must have strong computer and data management skills, including proficiency with Microsoft Office and Excel, and the ability to learn and effectively use RWJBH and CSH software systems. Strong organizational, problem-solving, and communication, skills are required, along with exceptional attention to detail and the ability to manage and cross-check large amounts of data for accuracy. Candidates must be able to work independently, maintain confidentiality, manage multiple priorities, and identify opportunities to improve processes and data management.