Executive Assistant Senior

Job Title: Executive Assistant Senior

Location: Monmouth Medical Center

Department Name: Facilities Mgt Infrastructure

Req #: 0000265773

Status: Salaried

Shift: Day

Pay Range: $71,600.00 - $89,000.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Step into a high-impact role where your organization, communication, and attention to detail directly support the Facilities Management and Infrastructure team. As an Executive Assistant Senior, you'll serve as a trusted administrative partner, helping leaders stay organized, projects stay on track, and the department operate efficiently.

The Executive Assistant Senior role may be the perfect fit for you if you are highly organized, resourceful, and comfortable managing multiple priorities in a fast-paced environment. If you enjoy being the person others can rely on, take pride in getting the details right, and understand the importance of professionalism and discretion, this opportunity offers the responsibility, collaboration, and purpose you are seeking.

As an Executive Assistant Senior, a typical day might include the following:

• Providing advanced administrative, secretarial, and clerical support to the Plant Operations and Maintenance office.
• Managing department calendars, schedules, appointments, and time cards while ensuring information is accurate and up to date.
• Screening incoming calls and visitors with professionalism, courtesy, and tact, while evaluating service requests and directing messages to the appropriate team members.
• Evaluating, prioritizing, and processing maintenance service requests in an organized and timely manner.
• Preparing and distributing correspondence, reports, charts, and other department communications.
• Compiling and updating monthly progress reports using data provided by department leadership.
• Reconciling department and project budget statements for review, verification, and approval by the Director.
• Maintaining an organized, secure, and accurate filing system in accordance with department standards.
• Managing office supplies and equipment inventory, including verifying needs and replenishing supplies as necessary.
• Transcribing digital dictation, meeting notes, and other information accurately.
• Supporting the department's compliance with healthcare safety standards and Joint Commission requirements.
• Identifying and promptly reporting environment-of-care safety concerns, including hazardous conditions and operational issues.
• Maintaining a clean, organized, and safe work environment while supporting the day-to-day needs of the department.

The Executive Assistant Senior role might be for you if:

• You are highly organized and can confidently manage multiple priorities and deadlines.
• You have strong attention to detail and take pride in accuracy.
• You are comfortable working with schedules, reports, budgets, records, and sensitive information.
• You communicate clearly and professionally with leaders, employees, patients, visitors, vendors, and external organizations.
• You are resourceful and can evaluate requests, determine priorities, and connect people with the appropriate resources.
• You can work independently while serving as a dependable partner to department leadership.
• You understand the importance of safety, compliance, and maintaining a professional healthcare environment.
• You remain calm, courteous, and tactful when managing competing demands or challenging situations.
• You lead with integrity and are proud to represent the RWJBarnabas Health mission, vision, and values.

To be considered for this opportunity, you must have a High School Diploma or equivalent and three to five years of previous related administrative experience. Proficiency with modern office software, including Microsoft Word and Excel and strong word processing, spreadsheet, data entry, and general administrative skills are required. You must possess excellent interpersonal and communication skills, with the ability to interact effectively and courteously with individuals across departments, outside organizations, and regulatory agencies. Preferred qualifications include previous experience working in a healthcare facility, architectural firm, facilities management office, or similar environment. Familiarity with Joint Commission codes, requirements, and healthcare environment-of-care standards is also a plus.

Your ability to organize information, coordinate priorities, manage details, and support department leadership has a direct impact on how effectively the Facilities Management and Infrastructure team can serve our patients, visitors, and care teams. You'll play an important role behind the scenes, helping ensure the environment of care meets the standards our communities expect.

If you're ready to bring your organizational expertise and administrative skills to a role where your work supports the people who keep healthcare moving, we invite you to join the RWJBarnabas Health team.