Material Management Specialist

Job Title: Material Management Specialist

Location: Clara Maass Medical Center

Department Name: Pharmacy

Req #: 0000266560

Status: Hourly

Shift: Day

Pay Range: $32.00 - $39.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Material Management Specialist – RWJBarnabas Health

The Material Management Specialist plays an important role in supporting pharmacy operations by ensuring the timely, accurate, and cost-effective procurement of medications, supplies, and pharmaceutical products. This position manages purchasing activities, monitors inventory levels, coordinates medication shortage responses, and supports compliance with applicable regulatory requirements, including 340B program policies when applicable. Working closely with pharmacy leadership, hospital departments, vendors, and manufacturers, the Material Management Specialist helps maintain medication availability, support efficient workflows, and contribute to safe, reliable patient care.

A typical day for a Material Management Specialist may include:

• Procuring medications, pharmaceutical products, and departmental supplies to maintain adequate inventory and ensure continued availability of formulary medications
• Placing and managing purchase orders, creating pharmacy department requisitions, and verifying order fulfillment to support timely and cost-effective procurement
• Monitoring inventory levels and adjusting par levels as needed to maintain appropriate stock while supporting cost containment and efficient inventory management
• Reviewing staff restock requests, assessing the appropriateness of requested medications and supplies, and coordinating orders based on departmental needs
• Responding to medication shortages by identifying alternative purchasing sources, obtaining medications needed on an emergency basis, and seeking guidance and approval as appropriate
• Monitoring product shortages and maintaining timely, accurate shortage lists for Pharmacy and the Pharmacy and Therapeutics (P&T) Committee
• Staying informed of Group Purchasing Organization (GPO) changes, formulary updates, manufacturer availability, and market conditions that may affect medication procurement
• Reconciling invoices with purchasing application records, reviewing discrepancies, and maintaining accurate purchasing histories and inventory documentation
• Using purchasing software and related systems to extract data, prepare monthly and ad hoc reports, and provide pharmacy management with information to support operational and financial decisions
• Coordinating pharmaceutical product recalls throughout the facility to help ensure affected products are appropriately identified and managed
• Ensuring medications and pharmaceutical supplies are stored appropriately and that inventory management practices support product integrity and applicable requirements
• Consulting with vendors and manufacturers regarding product availability, purchasing options, delivery concerns, and medication supply issues
• Collaborating with internal and external auditors to provide requested records and documentation and participating in regulatory surveys as required
• Supporting compliance with applicable state and federal regulations, regulatory standards, and hospital policies, including 340B requirements when applicable
• Participating in cost-containment and product-standardization initiatives to promote efficient purchasing and responsible use of departmental resources
• Communicating significant vendor discrepancies, supply concerns, market changes, and purchasing activities to pharmacy leadership
• Performing Pharmacy Technician duties as assigned and providing additional support to meet departmental operational needs

This role might be for you if:

• You are organized and detail-oriented, with a strong focus on accurate purchasing, inventory management, and documentation
• You understand the importance of maintaining medication availability to support pharmacy operations and continuity of patient care
• You are resourceful and proactive when addressing medication shortages, supply disruptions, and urgent purchasing needs
• You enjoy analyzing inventory data, reviewing purchasing trends, and preparing reports that support informed decision-making
• You communicate effectively and collaborate comfortably with pharmacy leadership, hospital departments, vendors, manufacturers, and auditors
• You recognize the importance of cost containment, product standardization, and responsible procurement practices
• You are adaptable and able to prioritize competing requests while responding to changing medication and supply needs
• You are committed to maintaining accurate records and following applicable regulatory requirements, hospital policies, and procedures
• You are comfortable using purchasing software, inventory systems, and Microsoft Office applications to support efficient departmental workflows
• You value teamwork, initiative, and accountability in a fast-paced healthcare environment

To be considered for this Material Management Specialist opportunity:

• High school diploma or equivalent required
• Associate degree preferred
• Two years of pharmacy experience required; hospital pharmacy experience preferred
• Working knowledge of the 340B Drug Pricing Program preferred or required as applicable to the position's responsibilities
• Working knowledge of pharmacy purchasing, procurement processes, inventory management, and medication supply operations
• Proficiency in purchasing software and the ability to extract accurate data and generate ad hoc reports
• Strong organizational, analytical, communication, and problem-solving skills
• Ability to collaborate effectively with pharmacy personnel, hospital departments, vendors, manufacturers, and auditors
• Ability to manage multiple priorities and respond effectively to medication shortages and changing supply needs