Job Title: AP Voucher Processing Rep
Location: System Business Office
Department Name: Accounts Payable
Req #: 0000270286
Status: Hourly
Shift: Day
Pay Range: $19.00 - $24.00 per hour
Pay Transparency:
The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.
The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.
The AP Processor supports accurate and timely Accounts Payable and invoice processing across RWJBarnabas Health. This position coordinates invoice and voucher processing in accordance with established policies and procedures while researching issues and taking appropriate action to ensure vendors are paid within required timeframes.
The AP Processor works closely with vendors, internal customers, approvers, and Accounts Payable team members to resolve invoice and payment issues, maintain policy compliance, and provide clear and timely communication throughout the payment process.
Processing invoices and vouchers accurately and in accordance with Accounts Payable policies and procedures
Working assigned roles and tasks within OCR and ERP systems
Researching invoice, voucher, vendor, approval, and payment issues
Taking corrective action to help ensure vendor payments are completed within established timeframes
Supporting vendor additions, invitations, and notifications
Following up on invoices awaiting approval and working with internal teams to prevent payment delays
Communicating delays, complications, and unresolved issues to management and end users
Rerouting invoices to alternate approvers when necessary
Preparing Accounts Payable documentation for audits
Performing the AP Verifier function and providing team coverage as needed
Balancing and reconciling figures while maintaining a high degree of accuracy
Managing assigned workloads, timelines, and deadlines with minimal supervision
Communicating with vendors and internal customers regarding Accounts Payable policies and requirements
Supporting special projects and additional Accounts Payable activities as assigned
You have experience with Accounts Payable, invoice processing, or finance
You enjoy researching discrepancies and resolving invoice and payment issues
You are comfortable working with vendors and internal customers to resolve problems
You are highly organized and can manage a high-volume workload with competing deadlines
You have strong attention to detail and accuracy
You are comfortable working within OCR, ERP, or financial systems
You can remain professional when handling escalated or challenging vendor and customer situations
You enjoy working independently while also providing coverage and support to your team
High School Diploma or GED
2+ years of Accounts Payable or finance experience
Experience with invoice or voucher processing
Ability to research and resolve invoice, vendor, approval, and payment-related issues
Ability to perform basic mathematical calculations and accurately balance and reconcile figures
Proficiency with Microsoft Office applications
Strong attention to detail and accuracy
Ability to independently manage workload, priorities, timelines, and deadlines
Strong written and verbal communication skills
Ability to communicate professionally with vendors, internal customers, coworkers, and management
Ability to work effectively in a fast-paced environment and provide team coverage when needed
Associate’s degree
Experience working in a high-volume Accounts Payable environment
Experience supporting multiple locations or business units
PeopleSoft experience
Experience with OCR and ERP systems
Experience with vendor maintenance and payment issue resolution
Experience preparing documentation for audits
Experience with invoice approval workflows and escalation processes
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey, whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
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RWJBarnabas Health is an Equal Opportunity Employer
